Events manager

How we work

Our ethos runs through everything we do. We are proud of our values which shape not just our work with clients, but the way the company is structured and run.

We support our clients by using sound, evidence-based thinking and deep knowledge of the sector to add value by what we do, often creating bespoke programmes of work. It means that whoever works for us must enjoy the challenge of variety, be flexible in their approach to clients, and be active in turning our ethos into practice always.

We have recently reorganised to focus our work even more towards impact for our clients. Our work is now orientated around service lines, for example core governance or engagement, and framing our work about the difference we can make to clients rather than describing the particular methods we use to provide our services. We have developed a matrix management approach which values both the holistic development of GGI and at the same time the value we add to clients.

Our service lines offer

  • Strategy, sustainability, place and systems; mergers and acquisitions

  • Core governance; risk management, quality governance

  • Board development

  • People, staff, investigations and dispute resolution

  • Digital governance

  • Public protection

  • Reviews and regulations

  • General consultancy

GGI is committed to ethical, inclusive and legally-compliant recruitment and employment practices. We encourage and support applications from candidates without discrimination and operate an equal opportunity workspace.

Job description

The Good Governance Institute (GGI) is seeking an events professional to help support digital and live events, alongside the delivery of the GGI Academy.

This exciting opportunity comes at a time when the GGI is focused on being a digital by default organisation. The person will assist in the delivery of event organisation with the associated operational and logistical planning, from concept to completion. Proactive administration and securing of venues or virtual platforms, through maintenance of excellent supplier relations. Maintain and improve event team practices and procedures, assisting with the smooth delivery and running of events.

In addition, the post-holder will support with the development and management of the GGI Academy – our training arm.

Job duties

  • Work with the Head of Events to ensure all event requirements are understood and communicated to allow forward planning, sensible purchasing and negotiation, and facilitate delivery to a critical path.

  • Work with the Head of Events to ensure the delivery of the growing GGI Academy – the training arm.

  • Arrange and facilitate meetings as required.

  • Lead, administer and ensure smooth delivery of the events on time, and to budget, via forecasting and critical path administration.

  • Maintain up to date records in Zoho in relation to all events and contacts whether physical or virtual, recording communications, RSVPs, attendance, etc.

  • Manage assigned areas of delivery within event delivery schedules, and work as part of the team to resolve any issues, so identified early in the planning phase.

  • Provide input and assess dressing and design across the events, oversee its production and delivery.

  • Lead the installation of event exhibits, entertainment, ensuring timings and installations are in accordance with event access schedule.

  • Create day-by-days/running orders for each event.

  • Oversee and coordinate the flow of information with the Communications Team logistics around GGI brand, at own and external events.

  • Assist with budgeting, cash flow and forecasting. Ensure purchase orders, invoices and re-charges are procured and settled in line with timelines.

  • Lead the management, implementation, review and recording of procedures and events and ensure all is in line with internal and external policies etc. e.g. Health and Safety, event schedules.

  • Lead on the setting up and delivery of training events as part of the GGI Academy.

  • Lead and deliver project communications, such as external venue hire.

  • Attend site inspections and site visits as required.

Person specification Essential skills

  • Demonstrable experience of event delivery, leadership and digital events, gained over a progressive career in event management.
  • Demonstrate knowledge of event best practise standards
  • Strong stakeholder management skills
  • Logistical awareness of event infrastructure
  • Knowledge of Event Guides, Health and Safety standards, practices, and reporting procedures

Desirable skills

  • Knowledge of CRM systems (knowledge of Zoho would be advantageous but training will be given)
  • Knowledge and experience of event registration platforms
  • Knowledge of Adobe Creative Suite, specifically, Photoshop, Illustrator and InDesign
  • Good writing skills to be able to draw up and proofread final communications
  • Knowledge and interest in event industry
  • Have good knowledge of Google products (Google Docs, etc)

Essential characteristics

  • Excellent organisational and communication skills
  • Enthusiastic and positive about achieving goals
  • Demonstrate attention to detail and good customer service
  • Able to manage, control budgets and recording systems
  • Able to multi-task and think laterally
  • Able to use initiative
  • Confident communicator with all levels of staff, external contacts and suppliers
  • Able to work both independently and part of a Team
  • Able to be flexible, prioritise, forward plan and cope with ever changing priorities
  • Open to new ideas and possibilities and able to find new ways of achieving goals

Due to the nature of this role you must be able to work some unsociable hours, during event periods.

Location

Open to applicants throughout the UK. All GGI staff are home-based and we run as a virtual organisation. Subject to current public health restrictions, there is usually regular UK-wide travel to support client work and we have a corporate workspace in central London which is open as a place to work with colleagues.

We provide good IT equipment and a company phone. We will support you working at home through ongoing assessments in line with good Health and Safety practice. We are just upgrading our software packages around document and project management, our CRM and team communications processes as we go through a major digital development programme.

Salary

Starting at £38,783 rising with performance grades to £42,785.

Equal opportunities

GGI is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender identification, religion or belief, marital status, or pregnancy and maternity.

How to apply

Please provide the below as attachments using your name as the file name – do not put the information in the body of the email.

Closing date: Monday 31 January 2022 at 6pm.

Interested candidates should apply to Spike Smilgin Humphreys (spike.smilgin@good-governance.org.uk) with:

Up to date CV outlining: contact details, education/qualification and awards, work history, current remuneration details, published work references

Separate supporting statement explaining why you should be considered for the role

Two referees (to be contacted following final interview only following specific permission from you)

Closing date: 31 January 2022

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